Event organizers have a duty of care to provide a safe environment and to sure participant safety during their event. Good planning means being prepared and ensuring that safety is a priority throughout all stages of event planning.
Points of consideration when planning an event:
- Having a written out itinerary
- Visiting the site where the event will be hosted
- Obtaining approvals from the university in writing
- First aid/CPR training for event organizers
- Planning if extra security will be needed
- Reviewing contracts and obtaining insurance documentation
- Arranging for transportation
- Having a contingency plan for inclement weather
For more information on planning events please see the following Standard Operating Procedures on:
Campus Planning Partners
Departments across campus can help you with planning your events. These include:
If you are serving alcohol at your event, your organizing committee is assuming a much greater risk than if the event was dry. If you decide that alcohol will be part of your event, consider the following:
- Hiring a professional server: There are professional servers on campus that are trained and licensed to serve liquor. Consider having the event at an on-campus location that serves alcohol or hiring their catering staff to serve alcohol at your event.
- Always have food available where alcohol is being served.
- Participants were are or appear to be intoxicated should not be permitted to drive a vehicle. Those who serve alcohol are legally responsible for the condition of those who drink.
- It is a criminal offence to serve alcohol in 1) an unlicensed area and, 2) to minors.